Dear Dr. Doe:
[For applicants who do not make the initial screening]
I am sorry to inform you that you are no longer being considered for the position in our psychology department for which you applied. Because we have a large number of highly qualified applicants, we are limiting further review to those whose interests and specialization most closely fit our needs.
[For applicants who did not become candidates]
I am sorry to inform you that the position in our psychology department for which you applied has been filled. We were fortunate to have a number of highly qualified applicants, allowing us to select the finalist from among candidates whose interests and specialization most closely fit our needs.
[For an unsuccessful candidate]
I am sorry to inform you that the position for which you interviewed has been filled. We felt fortunate to have such highly qualified individuals as yourself as interested candidates. This allowed us to make the final decision in terms of the best fit between candidates’ interests and specialization and our needs.
On behalf of all those who had the opportunity to meet you and hear your presentations, I want to thank you for your time and effort on our campus. I know that you had a busy schedule while at Kalamazoo, but hope that you found it rewarding as well.
[Closing for all unsuccessful applicants and candidates]
Best of luck in your professional endeavors and thank you for your interest in Kalamazoo College.
W. Robert Batsell, Ph.D.
Professor and Chair, Psychology