To contain expenses, meal invitations should be limited. Dinner invitations should be primarily for one or two department and Search Committee members, and those who are otherwise centrally involved in the search. Breakfasts are good occasions for students to meet candidates informally, while lunches have traditionally been used as opportunities for a wider range of faculty and administrators to see candidates; one member of the Search Committee should attend such lunches. While lunches are best held on campus, dinners may certainly be scheduled at nearby restaurants, providing the costs are comparable to those using on-campus facilities. It is sometimes convenient to hold breakfast meetings at the candidate’s lodgings.
Reservation of rooms should be done in advance and care should be taken to avoid conflicts with major College events or presentations by other candidates. Simple, light refreshments are appropriate for events.
For overnight accommodations, a room at one of the nearby bed and breakfast houses is generally preferred.
