What curricular changes need to go through EPC?
Course Specific
| Course Specific Change | EPC Process |
|---|---|
| New course, addition to the catalog | To EPC for formal approval, then to full Faculty for a vote |
| New course, one time offering | To EPC for formal approval, information passed along to Faculty via electronic report |
| Changing an existing course to a Shared Passages seminar | To EPC for formal approval, then to full Faculty for a vote – Proposals should first be submitted to the Associate Provost who works with the Shared Passages Program committee (SPP) to review and forward to EPC. |
| Dropping Shared Passages seminar status from a course | To EPC for formal approval, information passed along to Faculty via electronic report |
| Dropping a course from the catalog | Notice to Registrar only – If course was required for major, to EPC for our information, to pass along to Faculty in electronic report – Members of EPC or the Registrar’s Office may notice curricular implications of small changes and ask for revisions or reconsiderations |
| Change a course number | To EPC for our information, to pass along to Faculty in electronic report – Members of EPC or the Registrar’s Office may notice curricular implications of small changes and ask for revisions or reconsiderations |
| Change a course title | To EPC for our information, to pass along to Faculty in electronic report – Members of EPC or the Registrar’s Office may notice curricular implications of small changes and ask for revisions or reconsiderations |
| Change a course description | To EPC for our information, to pass along to Faculty in electronic report – Members of EPC or the Registrar’s Office may notice curricular implications of small changes and ask for revisions or reconsiderations |
| Add/drop a pre‐requisite within your department | To EPC for our information, to pass along to Faculty in electronic report – Members of EPC or the Registrar’s Office may notice curricular implications of small changes and ask for revisions or reconsiderations |
| Add/drop a pre‐requisite outside your department | To EPC for our information, to pass along to Faculty in electronic report – Members of EPC or the Registrar’s Office may notice curricular implications of small changes and ask for revisions or reconsiderations |
Majors/Minors/Concentrations
| Majors/Minors/Concentrations Changes | EPC Process |
|---|---|
| Changes in the number of units required | To EPC for formal approval, information passed along to Faculty via electronic report |
| Changes that have impact outside of departments, e.g., cognate requirements | To EPC for formal approval, information passed along to Faculty via electronic report |
College Wide
| College Wide Changes | |
|---|---|
| Number of units required for graduation | To EPC for formal approval, then to full Faculty for a vote |
| General education requirements | To EPC for formal approval, then to full Faculty for a vote |
| SIP policies | To EPC for formal approval, then to full Faculty for a vote |
Frequently Asked Questions
Where are the forms?
The EPC Sharepoint site on the Hornet Hive has a public area for electronic forms and minutes. All New Course and Course Change forms should be submitted electronically at the EPC site.
How do I change the course number/title/description/prerequisite for an existing course?
Fill in the relevant section(s) of the Course Change Form and submit at the EPC site.
Do changes to existing courses need EPC approval?
Changes that include significant course title or content changes, numbering or sequencing changes, cross‐listing changes, and whether or not it counts towards a major, minor, or concentration should be submitted to EPC using the electronic Change Course form.
I am teaching a one‐time course. Do I still need to fill out a New Course Form?
Yes. One‐time courses still need EPC approval, but do not need Faculty approval.
How many times can a one‐time course be taught?
Surprisingly, more than one time! “One‐time” courses can be taught 3 times. After that, it needs to be reviewed as a permanent offering and will need Faculty approval.
If a one‐time course is being converted to permanent, do I need to fill out a new form?
Yes. You will likely not need to change much, but the Registrar Office will need documentation of the permanent status of the course. Please fill out a New Course Form.
When proposing a new course, who should I talk with outside my department?
Are there other departments, programs, or concentrations that would want to cross‐list the course? Does your course have a pre‐requisite or co‐requisite that would impact other departments? Upon review of your proposal, EPC may also suggest other departments for you to talk to regarding possible impact, cross‐listing, etc.
How do I change an existing course into a Shared Passages Seminar?
Shared Passage Seminars should follow the guidelines for the respective seminar (First Year, Sophomore, Senior) as described on the Shared Passages websites for each. Proposals should be brought to the Associate Provost and the Shared Passages Program Committee (SPP) for initial review and comment. Once the approved by SPP, the proposal should be submitted to EPC as a new course proposal. If it is a First Year Seminar, only the SPP need to approve the request (EPC must be informed). For Sophomore and Senior Shared Passage courses, after SPP approval both EPC and full Faculty must approve.
What are the deadlines for submitting new course forms to EPC?
For new courses needing faculty approval, the forms must be submitted to EPC no later than two weeks before the Faculty meeting in which they will be voted on. To get “on the books” in time for students to register during the normal registration period, all materials for courses need to be submitted to the EPC Chair by the start of 4th week at the latest (depending on committee business, that may not be enough time).